Name: Microsoft, Microsoft 365
System Purpose: Centralized software subscription service that includes Microsoft Word, Excel, PowerPoint, One Drive, and Outlook
Categories:
- Employee mailboxes (names, email addresses
- Shared drives and in the government cloud (various files)
Department/Primary Custodian: Administration
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: Nextgen HealthCare
System Purpose: Collection and administration of patient’s medical history, diagnosis, medications, treatment plans, immunization dates, billing, patient demographics, and account information.
Categories:
- Patient Health Care Record
- Electronic Healthcare Record (EHR)
- Practice Management (PM)
Department/Primary Custodian: Administration
Frequency of collection: On-demand (automated) – Daily
Frequency of update: On-demand (automated) – Daily
Name: Sage
System Purpose: Centralized software subscription service that is used for accounting.
Categories:
- Accounting for GNC Family Clinic
- Accounting for Delano District Skilled Nursing Facility
- Accounting for North Kern South Tulare Healthcare District
Department/Primary Custodian: Business Office- Accounting
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: ADP
System Purpose: Centralized software subscription service that is used for Payroll.
Categories:
- Payroll for GNC Family Clinic
- Payroll for Delano District Skilled Nursing Facility
- Payroll for North Kern South Tulare Healthcare District
Department/Primary Custodian: Business Office- Accounting
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: PCC (Point Click Care)
System Purpose: Accounting, Billing, staffing, Collection and administration of patient’s medical history, diagnosis, medications, treatment plans, immunization dates, billing, patient demographics, and account information.
Categories:
- Patient Health Care Record
- Electronic Healthcare Record (EHR)
- Practice Management (PM)
Department/Primary Custodian: Administration and all Departments
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: Health Pro Heritage Website
System Purpose: Rehab evaluations, notes, and Minutes
Categories:
- MDS
- Clinical
Department/Primary Custodian: Rehab and MDS
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: Simple LTC
System Purpose: MDS Transmission, Quality Measure Reporting, Five Star Rating, PBJ
Categories:
- MDS
- Clinical
- Hours worked from all staff
Department/Primary Custodian: DON, DSD, and MDS
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: Trident Connect Online
System Purpose: X-ray and ultrasound
Categories:
- Ordering X-ray and Ultrasound with results
Department/Primary Custodian: Nursing Department
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: FrameworkLink Home
System Purpose: Pharmacy
Categories:
- Resident’s medication
- Medication destruction
Department/Primary Custodian: Nursing Department
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: CMS QIES System for Providers
System Purpose: MDS and PBJ
Categories:
- Data transmission
Department/Primary Custodian: DON and DSD
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: Enrollware Admin
System Purpose: CPR
Categories:
- Issuing CPR card
Department/Primary Custodian: DON and DSD
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: Clipboard
System Purpose: Agency Staffing
Categories:
- scheduling staffing
Department/Primary Custodian: Scheduler, DON, and DSD
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: PASRR
System Purpose: Resident Placement
Categories:
- Identifying mental illness
Department/Primary Custodian: Administration and DON
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: Risk and Safety Solution
System Purpose: CDPH Report
Categories:
- Plan of correction submission
Department/Primary Custodian: Administration and DON
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)
Name: Credentia
System Purpose: CNA Testing
Categories:
- Scheduling CNA for getting certification
Department/Primary Custodian: Administration, DON, and DSD
Frequency of collection: On-demand (automated)
Frequency of update: On-demand (automated)