Enterprise Systems

Name: Microsoft, Microsoft 365

System Purpose: Centralized software subscription service that includes Microsoft Word, Excel, PowerPoint, One Drive, and Outlook

Categories:

  • Employee mailboxes (names, email addresses
  • Shared drives and in the government cloud (various files)

Department/Primary Custodian: Administration

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: Nextgen HealthCare

System Purpose: Collection and administration of patient’s medical history, diagnosis, medications, treatment plans, immunization dates, billing, patient demographics, and account information.

Categories:

  • Patient Health Care Record
  • Electronic Healthcare Record (EHR)
  • Practice Management (PM)

Department/Primary Custodian: Administration

Frequency of collection: On-demand (automated) – Daily

Frequency of update: On-demand (automated) – Daily

 


 

Name: Sage

System Purpose: Centralized software subscription service that is used for accounting.

Categories:

  • Accounting for GNC Family Clinic
  • Accounting for Delano District Skilled Nursing Facility
  • Accounting for North Kern South Tulare Hospital District

Department/Primary Custodian: Business Office- Accounting

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: ADP

System Purpose: Centralized software subscription service that is used for Payroll.

Categories:

  • Payroll for GNC Family Clinic
  • Payroll for Delano District Skilled Nursing Facility
  • Payroll for North Kern South Tulare Hospital District

Department/Primary Custodian: Business Office- Accounting

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: PCC (Point Click Care)

System Purpose: Accounting, Billing, staffing, Collection and administration of patient’s medical history, diagnosis, medications, treatment plans, immunization dates, billing, patient demographics, and account information.

Categories:

  • Patient Health Care Record
  • Electronic Healthcare Record (EHR)
  • Practice Management (PM)

Department/Primary Custodian: Administration and all Departments

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: Health Pro Heritage Website

System Purpose: Rehab evaluations, notes, and Minutes

Categories:

  • MDS
  • Clinical

Department/Primary Custodian: Rehab and MDS

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: Simple LTC

System Purpose: MDS Transmission, Quality Measure Reporting, Five Star Rating, PBJ

Categories:

  • MDS
  • Clinical
  • Hours worked from all staff

Department/Primary Custodian: DON, DSD, and MDS

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: Trident Connect Online

System Purpose: X-ray and ultrasound

Categories:

  • Ordering X-ray and Ultrasound with results

Department/Primary Custodian: Nursing Department

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: FrameworkLink Home

System Purpose: Pharmacy 

Categories:

  • Resident’s medication
  • Medication destruction

Department/Primary Custodian: Nursing Department

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated) 

 


 

Name: CMS QIES System for Providers

System Purpose: MDS and PBJ 

Categories:

  • Data transmission

Department/Primary Custodian: DON and DSD

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: Enrollware Admin

System Purpose: CPR  

Categories:

  • Issuing CPR card

Department/Primary Custodian: DON and DSD

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: Clipboard

System Purpose: Agency Staffing 

Categories:

  • scheduling staffing

Department/Primary Custodian: Scheduler, DON, and DSD

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: PASRR

System Purpose: Resident Placement 

Categories:

  • Identifying mental illness

Department/Primary Custodian: Administration and DON

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: Risk and Safety Solution

System Purpose: CDPH Report 

Categories:

  • Plan of correction submission

Department/Primary Custodian: Administration and DON

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)

 


 

Name: Credentia

System Purpose: CNA Testing 

Categories:

  • Scheduling CNA for getting certification

Department/Primary Custodian: Administration, DON, and DSD

Frequency of collection: On-demand (automated)

Frequency of update: On-demand (automated)